Managing staff rosters can be a time-consuming task for any business, no matter the size. As a manager, you want to ensure that you have the right people in the right place at the right time to meet the demands of your business. However, with so many variables to consider, such as employee availability, skillsets, and shifts, creating and managing staff rosters can be a challenging task. Fortunately, there is a solution to this problem: staff rostering software.
What is staff rostering software?
Staff rostering software is a tool that helps businesses manage their staff schedules more efficiently. It automates the process of creating and managing staff rosters by taking into account a wide range of factors, such as employee availability, workloads, and skillsets. The software can also help managers monitor and track employee hours and attendance, making it easier to manage their team effectively. Celayix utilises a rules based engine as well as artificial intelligence to assist schedulers, reducing the amount of time it takes to roster their staff.
Benefits of using staff rostering software
There are endless benefits to making the switch from manual scheduling to software. Here are some of the main ones that your schedulers will thank you for!
1. Saves time and reduces errors
One of the main benefits of using staff rostering software is that it saves time and reduces errors. Manual rostering can be a time-consuming process, and it is easy to make mistakes when managing employee schedules. Yes, it’s simple to roster 10 employees, but as your business grows, so will scheduling complexity. With software, the process is automated, reducing the time it takes to create and manage rosters. Our studies have shown that software can reduce your scheduling time by up to 95%!
Payroll and billing are other areas that are prone to errors when it comes to staff rostering. With the right software, you can integrate your software with payroll and billing. This means that accurate data is passed directly over to payroll and billing, much faster than manual data entry.
2. Better communication and collaboration
With staff rostering software, communication and collaboration between team members are greatly improved. Employees can access their schedules remotely and make changes to their availability, which is automatically reflected in the roster. With Celayix, this can all be done through our Mobile App. Managers can also communicate changes to their team quickly and easily, ensuring everyone is on the same page. Managers can do this from any location, at any time.
3. Optimize staffing levels
Another significant benefit of staff rostering software is that it can help businesses optimize their staffing levels. By analyzing factors such as employee availability and workload, the software can help managers ensure that they have the right number of staff on hand to meet the demands of their business. This can help reduce labor costs and improve overall efficiency.
4. Better compliance
Staff rostering software can help businesses comply with labor laws and regulations. The software can automatically calculate employee hours and ensure that they are not overworked, reducing the risk of penalties for non-compliance. This can help businesses avoid legal issues and improve employee morale.
Features of Staff Rostering Software
Automated scheduling
Automated scheduling is one of the key features of staff rostering software. The software can automatically create schedules based on employee availability, skillsets, and workload, reducing the time it takes to create and manage rosters. At Celayix, we give schedulers tools such as autofill, AI, self scheduling and shift bidding to help automate the scheduling process.
Employee self-service
Employee self-service is another essential feature of staff rostering software. It allows employees to view their schedules, request time off, and make changes to their availability remotely. This feature can help improve communication and collaboration between team members and reduce the workload for managers. As we mentioned above, if you chose to allow self scheduling, software gives you the resources to do that too!
Time and attendance tracking
Time and attendance tracking is another crucial feature of staff rostering software. It allows managers to track employee hours, including overtime and leave. This feature can help businesses comply with labor laws and regulations and reduce the risk of non-compliance penalties.
Reduce or Eliminate Overtime
Speaking of overtime, rostering software can help you reduce the amount of overtime you schedule. Celayix allows you to create rules that alert you every time an employee is scheduled into overtime. The software can then also provide a list of other employees who are qualified and will not incur overtime for that shift. We’ve helped companies save over $100,000 in overtime!
Reporting and analytics
Reporting and analytics are also essential features of staff rostering software. The software can generate reports on employee hours, labor costs, and other key metrics, providing managers with valuable insights into their workforce. This information can help managers optimize staffing levels, improve efficiency, and reduce costs. Reporting is essential for effective workforce management!
Choosing the right staff rostering software
When choosing staff rostering software, it is essential to consider your business’s unique needs and requirements. Some factors to consider include:
- Features: Make sure the software has all the features you need to manage your staff roster effectively.
- Scalability: Choose software that can scale with your business as it grows and evolves.
- Integration: Consider how the software will integrate with other systems, such as payroll or HR software.
- Ease of use: Choose software that is user-friendly and easy to navigate, both for managers and employees.
- Support and training: Make sure the software provider offers adequate support and training to ensure that you and your team can use the software effectively.
- Cost: Finally, consider the cost of the software and whether it provides good value for money
Staff rostering software is an essential tool for businesses of all sizes. It can help automate the process of creating and managing employee schedules, saving time, reducing errors, and improving communication and collaboration between team members. By optimizing staffing levels and ensuring compliance with labor laws and regulations, staff rostering software can help businesses improve efficiency and reduce costs. When choosing staff rostering software, it is essential to consider your business’s unique needs and requirements and choose software that provides the features, scalability, integration, ease of use, support, and value for money that you need. With the right staff rostering software in place, you can manage your workforce more effectively and achieve your business goals more efficiently.
If you’d like to learn more about Celayix and how we can help you roster your staff, sign up for a free trial today!
