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Feature Focus: Celayix Employee Scheduling Software

Employee scheduling software is the core of the Celayix platform.

We provide a flexible, powerful and easy to use employee scheduling tool. Easily create and edit schedules in a secure online cloud, allowing you to manage your workforce more effectively, all while eliminating overtime and improving communication between supervisors and employees. Our automated scheduling solution is the very best employee scheduling software available today.

Let us show you.

Employee scheduling is the core of the Celayix platform.

We provide a flexible, powerful and easy to use employee scheduling tool. Easily create and edit schedules in a secure online cloud, allowing you to manage your workforce more effectively, all while eliminating overtime and improving communication between supervisors and employees. Our automated scheduling solution is the very best employee scheduling software available today.

Let us show you.

Employee Shift Scheduling…plus.

Mobile

Easy-to-use employee scheduling, time & attendance, and in-app communications for Android and iOS devices.

Time & Attendance

GPS and biometric check-in/out up to the second. Go completely paperless and 100% accurate.

Artificial Intelligence

Machine-learning that learns your scheduling and recommends continuous improvements.

Rules Engine

Schedules 100% compliant with skills, seniority, certifications, and any other business rule.

Billing & Payroll

Electronic connection to any payroll and client billing systems for 100% accuracy.

Integration

Connect to ER/MRP, Hiring/Onboarding, CRM, Payroll, and Billing systems.

Reporting

PDF and CSV-based reporting to help you with audit, reconciliation, and client reporting.

Automated Scheduling

Employee Scheduling Software

An Employee scheduling software is a powerful tool that allows you to manage your workforce digitally. No more relying on manual tracking or some Excel template. The advantages of such a tool are endless and it ends up being a great resource for any organization.

Supervisors can manage their employees (alerted to people who are late, find replacements when someone can no longer work, and more) while being out of the office by using the mobile app. All you have to do is just download it. Everything else is literally on automatic. You can even setup training for your employees so they can use it themselves.

The Celayix platform includes Celayix Scheduler (formerly Schedule Xpress),  Celayix Time & Attendance (formerly Time Xpress), Celayix Mobile (formerly Team Xpress), and our optional Celayix Voice (formerly Voice Xpress) – that can be used separately or in unison so your employees can retrieve and confirm their work schedules online, through web, voice-based phone or mobile app access.

Mobile Employee Schedules

Celayix Mobile App

Celayix Mobile (formerly Team Xpress) is a mobile app for Android and iOS smartphones. The Celayix Mobile App is designed for employees to manage their schedules, their communications with their managers, and to serve as a mobile timeclock.

Employees will see their upcoming shifts, open shifts available for self-scheduling or shift-bidding. They will receive reminders for upcoming shifts so that they can ensure they are on-time. They can set their availability to have more flexibility over their schedules, and they can use the app to make time-off requests.

Employees can see a list of shifts already worked, and the hours and type of hours such as overtime, statutory time, and banked time used. Celayix’ Mobile App also protects employee privacy and does not track employees without their permission or action.

Employee scheduling software

A Versatile Employee Scheduler

Celayix Scheduler can support many different approaches to scheduling employees and staff shifts. Although using our employee schedule maker will improve the overall efficiency of your operation and allow you to focus on other approaches, the more automated an approach is, the higher the return on investment will be.

Celayix software is used by a wide range of shift-dependent industries that include Security and Patrol Services, Hospitals, Home Healthcare, Long Term Healthcare, Hotels, Restaurants, and Hospitality Services, Manufacturing, Events & Venues, Casinos, Libraries, Construction firms, Police, Fire, and Ambulance Services, Retail, Transportation, and many others.

Employee Scheduling Software

AI and Machine Learning

Artificial Intelligence (AI) is more than a marketing buzzword at Celayix. It has been a long-term investment in Celayix’ scheduling automation strategy.

When Celayix talks about Artificial Intelligence, we are talking about using state-of-the-art Machine Learning technologies to look at past employee schedule performance and make decisions on which employees are better suited for a new shift schedule.<
In addition to Celayix’ Rules Engine, Auto Fill, and Find Replacement features, the Celayix AI Recommendations feature will use your past schedule performance to recommend the best fit employees for your new schedule

When used with our Rules Engine, Auto Fill, and Find Replacement, the AI Recommendations truly automate the schedule creation process. Celayix AI and Machine Learning is available exclusively in the Celayix Ultimate Edition.

Employee scheduling software

Scheduling Rules Engine

Celayix Scheduler is a powerful, user-friendly scheduling solution that can accept all your business rules and allows the scheduler to control whether the rules will be followed or relaxed for specific scheduling situations. Some of the rules supported include:

  • Overtime rules based on number of days and/or hours worked
  • Defining weekday/weekend overtime rules
  • Union / collective bargaining rules specifically outlining how employees will be assigned to shifts
  • Ensuring only qualified and available staff are scheduled
  • Age restrictions on certain shifts
  • Employees not being sent to sites they are blacklisted from
  • Ensuring employees are not double-booking
  • Balancing work hours across employees helping to eliminate unscheduled overtime hours

Celayix Scheduler supports all of the above rules along with an unlimited number of other rules based on how you want your scheduling to work.

employee scheduling software

Find Replacement

Celayix Scheduler’s Find Replacement feature allows you to respond quickly to unexpected shift drops, no-shows, sick-calls, and other emergencies. Instead of being frustrated with these situations, you can see a list of available and qualified replacements, and either reassign immediately to your preferred choice, or send a request out via the Celayix Mobile app to schedule the first or best responder.

Now you can let go of the stress of managing unexpected events.

Automated Scheduling

Shift Templates

Celayix enables you to save a schedule of any length of time, with any number of employee roles, and any number of shifts to a template that is uniquely yours. Once saved, your Shift Templates can be recalled, reused, modified, duplicated, and enable you to avoid repetitive wasted effort.

The Celayix Shift Templates, along with our Rules Engine, capture exactly how your organization does its scheduling. This also enables any number of people on your team to create and manage schedules – no special scheduling experience required!

Automated Scheduling

Shift-by-Shift Scheduling

The one-by-one approach is where the scheduler goes through each shift and assigns an employee to the shift. This allows the scheduler (or their assistant) to control the assignment but takes longer than other approaches Celayix offers, such as Auto-Fill and our AI Recommendations: an automated scheduler unlike any other.

Automated Scheduling

Bulk Update and Assign

The bulk update and assign process is where the Celayix Scheduler can select multiple shifts and assign to employees. Additional ways to enhance the workflow with this approach is to create a shift template that contains all of the shifts that need to filled. If the employee does not change, the template can be saved with the assigned employee. Otherwise, the shifts can be left as open and once the template is inserted, the scheduler can quickly assign the employee(s) to their shifts for that time specific period.

Automated Scheduling

Autofill

To further automate the shift assignment process, schedulers can use the Celayix exclusive Autofill feature.

Autofill works as the name implies. Once the shifts have been created and entered into the schedule (or inserted via a shift template), autofill can be run to fill the shifts. Essentially this is a set-and-forget strategy or more likely a “set and go do other tasks” approach. This approach can save the scheduler a significant amount of time as they do not need to fill each shift themselves but rather lets the system automate the assignment process.

One of the critical advantages of the Celayix Autofill technology is it is configurable and subject to the rules that you specify for your unique organizational requirements.

Automated Scheduling

Self-Scheduling

Celayix’ self-scheduling feature is designed to provide employees with greater flexibility and autonomy over their schedules. This can lead to improved employee morale and retention.

Celayix’ self-scheduling is also managed by the Celayix rules engine, which ensures that only those employees who meet ALL of your shift criteria will see the shift available for self-scheduling.

This makes scheduling faster and simpler for managers. You don’t have to decide in advance who you want for each shift. Simply select the shifts you want to send out for self-scheduling, and send it out. It’s that easy.

Automated Scheduling

Rotation Scheduling

Rotation based scheduling (sometimes called wheel scheduling) is an approach where employees, at the outset, are put into a specific sequence. Once the sequence is created, to maintain fairness to everyone, it does not change.

Celayix’ shift rotation scheduling works together with Celayix’ Auto Fill feature to make scheduling fast and easy.

This approach ensures that all employees in the rotation group are treated equally when it comes to assigning available shifts. The rotation concept also has the ability to be combined with Autofill creating a powerful scheduling tool where shifts are assigned automatically with little scheduler intervention.

Automated Scheduling

Shift Bidding

Shift bidding is an approach where schedulers create their schedule and then ask for staff to indicate if they are interested in working (bid). Employees who are notified can indicate their interest or decline to bid by using the Celayix Mobile Scheduling App (formerly Team Xpress). Once the deadline for bid submissions has passed, shifts can be allocated based on predefined rules. Employees are then notified whether or not their bid was successful.

Automated Scheduling

Labor Forecasting

Celayix also offers a Labor Forecasting tool that can help create open shifts based on the size of the event that is being held. The forecasting module will also take into account any minimum staffing levels that are required regardless of the event size. Once the labor ratios have been created, the scheduler only need enter in the number of attendees for the event at which point the labor forecasting module will generate all the necessary shifts. Using one of the automated approaches also ensures fairness in shift allocation.

employee scheduling software

Reporting

Celayix employee scheduling software offers a range of pre-formatted ready-to-use reports common to our customers’ needs over the last 20 years. In addition, we provide easy exporting of CSV data for you to perform more detailed analysis and include in other spreadsheet or documents you need to prepare.

An Integrated Scheduling Ecosystem

We will give you the All-in-One system with Best-of-Breed functionality.

Celayix best of breed ecosystem diagram for mobile

Delivering Employee Scheduling Software Solutions for Over 20 Years

Rebecca Arnold
Software Analyst, One Floral
{We use Celayix as a labor and cost management tool as well. Now, we can match employee punches to the staff schedule, so we’re getting proper accounting and cost tracking.{
Adam Walfish
General Manager, Ramco Protective Services
{Celayix is a lot more user friendly than our previous application and it does a better job handling the complexity of our business.{
Captain Emery Gainey
Head of Uniform Division, Alachua County Sheriff
{Celayix allows us to know the right officers are scheduled for the right job at the right time with ease.{
Karin Dowling
Director of Human Resources, TELUS World of Science Edmonton
{Before Celayix we may not have realized that there wasn’t enough available staff to work a specific day of the week. Now any gaps in our staffing are glaring at us, so we can see that and hire appropriately.{
Christopher Motely
Security Manager, MoMA, New York
{Celayix has helped me save 30% of my time and allows me to get ahead by creating weekly schedules many weeks in advance using saved templates. In addition, the capability to make batch changes is easy and helps reduce errors.{
Melissa Rosengren
Administrative Assistant, Business Cleaning Solutions
{Most of our employees work at night. We love the Celayix alert system so we know immediately if someone hasn’t shown up for a shift.{
Richard Koster
CEO, Four Seasons Healthcare
{We are a caregiver-centric business. A large part of that has been driven by the Celayix mobile app.{
David Leuschner
Director of Technical Arts, Gateway Church
{With Celayix, we went from 85 percent attendance to 99 percent.{
{Within a month’s time, we eliminated all scheduling errors due to oversights and now we have none at all. The Celayix system also immediately allowed us to eliminate unnecessary overtime costs and as a result, we lowered our overall payroll costs – an enormous help for us.{
Debra Larson
Office Manager, North Shore Community Action Programs
{Turnaround time for receiving payments is much faster – several days or even a month – because we’re able to bill faster with Celayix.{

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