Running your business can be complex. You likely have multiple systems tracking different data and information. It can be difficult making all of those systems work well together. That’s where integrations are your saving grace. According to PC Mag, software integrations are defined as “the combining of subroutines, software modules or full programs with other software components in order to develop an application or enhance the functionality of an existing one.” At Celayix, we connect our scheduling platform with other software providers to bring a seamless flow of information between the most commonly used business applications in the world and our own software.
Celayix Integration Manager
The Celayix Integration Manager is a suite of features that allow our platform to exchange data from third-party systems. This can include but is not limited to, payroll systems, financial and accounting systems, human resources systems, time and attendance systems, learning management systems, tips/gratuities systems, and guard touring systems. In addition to easy access to our import and export tools, information can be easily transferred to and from the third-party software for an easy transfer of data between the two systems. We ensure our best-of-breed system allows you to consolidate your data to ensure a single source for handling information.
The most commonly used integrations with Celayix are payroll systems. Some of these systems include, ADP, Paychex, QuickBooks Desktop, Sage 100 and 300, Easypay and many others. The main benefit of integrating your scheduling system with your payroll system is the quick and easy transfer of the necessary payroll information. Some of this detailed information can be variables such as regular hours, overtime hours, holidays, time off hours, and more. Without integration, this process can be timely and error-prone. Payroll errors are often a huge, avoidable cost to businesses. By letting Celayix handle the transfer of your payroll information, you eliminate the possibility of human error. When used in conjunction with Celayix AI, the AI can recommend optimal shifts based on pay rate and overtime, reducing potentially extra costs to the business.
Financial and Accounting Systems
Celayix can also integrate with many financial and accounting software. Some of our integrations include Sage 100 and 300, Microsoft Dynamics, Oracle Financials, and QuickBooks Desktop. Some benefits to integration are the removal of manual entry of data. As soon as the shift ends, the data is sent from the Celayix platform and right into your accounting software, seamlessly and effortlessly. When all the information is in the accounting software, you can easily open up a chart of accounts to ensure your payroll is being put in the right accounts.
Human Resources Systems
Celayix can also integrate with HR Software. We support many HR functions such as saving contact and profile information, employment and performance history, skills, certifications, and many others. With a singular bank of information, double entries can be avoided and information can be located quickly and easily. Without an integrated house resources system, if a staff member wanted to change a part of a client’s information, they would have to change the information on every database the client is in. Having an integrated human resources system not only frees up time but also effort and money.
Time and Attendance Systems
Celayix is not only a scheduling platform. Time and attendance is a crucial element of scheduling, so use our functionality, or integrate with your existing system. The main feature of Celayix time and attendance is when the employee checks in or out via their mobile device. The app will verify their location by the geofence built around the job site. If mobile devices are not available, we have many other varieties customers can choose from, including web clocks, IVR-based phone check-in, and hardware clocks with their a biometric or a PIN sign-in key. Additionaly, Celayix monitors attendance with real-time alerts for missed check-ins, early check-outs, and no shows. You can even run variance analysis between scheduled versus actual hours for accurate tracking and reporting.
Learning Management Systems
Learning can be a continual process as an employee. Consequently, Celayix integrates with your learning management system for the tracking of skills, certifications, or any other qualifications. This can be particularly useful for jobs that require a certain set of skills or qualifications. For example, a job site might require its security guards to complete a gun certification. Our system will check your learning management system to see if your security guard has completed the certification. If they have, the security guard will be scheduled and if not, the guard cannot be scheduled to that site. This is also useful for other industries such as home healthcare, long-term care, manufacturing, and hospitality.
Event Management Systems
For any catering, banquet or venue event, Celayix can utilize the tracking of Banquet Event Order information. Your business can manage the tracking of orders, costs, and menus through any event management or booking system. We use the Banquet Event Order number to send the labor costs to the Event Management System to consolidate data for an extensive labor and food cost analysis. Having access to this information can improve operations and highlight areas for opportunity to improve costs.
Tips and Gratuities Management Systems
Celayix has partnered with Evention, one of the industry-leading companies for complex cash and gratuity operations software. With Evention’s robust control and comprehensive reporting capabilities, they guarantee financial transparency and security. Evention integrates cash machine operations with POS data, and offers customized reports, workflows and exports for cash content tracking. In fact, some of the world’s largest casinos and hotels in Las Vegas are already successfully utilizing the integration.
Guard Touring Systems
Celayix has collaborated with Guard Center and Guardmetrics to bring the most comprehensive guard touring integration in today’s security service market. With a cloud-based platform designed for security software, these providers help security companies elevate their business. With Guard Center and Guardmetrics, you can set as many guard tours as necessary for each site. You can also set minimum required tour compliance and notifications for non-compliance. You can also ensure guards complete all the tours assigned and visit every assigned area.
Custom Software Integration
If you have a custom software or a service that we do not currently integrate with, Celayix provides an application programming interface (API). This API integrates with any third-party system in the world. Whether you have a custom payroll system or a human resource system, Celayix’s API can make it work in conjunction with the Celayix platform. Having an API allows Celayix to help you keep your data centralized for easier business reporting and integrate employee data with any of the other systems your company may use. These custom integrations mean that we can create the perfect solution to suit any business needs. If you’d like to hear more about our integrations, or how we can make your operations easier, get in touch with a solutions advisor!