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Automated Long Term Health Care
Scheduling and Time & Attendance Software

Celayix enables you to automate 95% of your home health care shift scheduling and time & attendance activities.

For Long Term Health Care organizations like yours, Celayix provides you with the ability to create tailored care teams of any caregiver types based on the needs of each client and ensure best-in-class care delivery.

With Celayix, you’ll be able to recover up to $350 per caregiver per month in unnecessary costs, whether you schedule for 10 or 10,000 staff each month.

TRUSTED BY INDUSTRY LEADERS

Everything You Need to Succeed

Scheduling

AutoFill, Find Replacement, Self-Scheduling, Shift-Bidding, Shift Swapping, Shift Rotation, and more.

Time & Attendance

GPS and biometric check-in/out up to the second. Go completely paperless and 100% accurate.

Billing & Payroll

Electronic connection to any payroll and client billing systems for 100% accuracy and no double-entry.

Mobile

Easy-to-use caregiver scheduling, time & attendance, and in-app communications for Android and iOS devices.

Artificial Intelligence

Machine-learning that learns your scheduling patterns and recommends continuous improvements.

Rules Engine

Schedules 100% compliant with skills, seniority, certifications, equipment, and contract requirements.

Reporting

PDF and CSV-based reporting to help you with audit, reconciliation, internal regulatory, and client reporting requirements.

Integration

Connect to Health Care Management, Hiring/Onboarding, CRM, Payroll, and Billing systems.

Say No to Manual Staff Schedules

Automated Caregiver Shift Scheduling

Celayix cuts the time required to create a long term care shift schedule by over 95%.

With Celayix, you can create a weekly or monthly caregiver schedule based on each client’s unique requirements and one or more caregivers throughout a day or on a single shift period…in minutes.

You can assign shifts immediately, or you can send out empty shifts to qualified and available caregivers to allow them to self-schedule, or bid for shifts. You can allow caregivers to drop shifts within a time frame you specify that automatically go out to available and qualified replacements.

You’ll be able to cut days of wasted scheduling effort every month compared with Excel or Google Sheets templates or other scheduling systems.

Flexible Caregiver Shift Schedules

Manage Sick Calls, No-Shows, and Last-Minute Schedule Changes

Absenteeism can cost you over $2,500 per staff member per year. With Celayix’ Find Replacement feature, you can automatically find available and qualified replacements for long term health caregiver shifts with the click of a button.

Don’t let yourself get upset by unexpected changes. Celayix’ scheduling rules engine makes sure your long term health care shift replacements are fully qualified and available, and the Celayix AI Recommendations tell you which caregiver is the best fit.

Instant Caregiver Communications

Mobile Caregiver Scheduling App

The Celayix mobile shift scheduling app works on any supported version of Android or iOS.

With Celayix, caregivers and nurses will get automatic shift reminders, instant notifications of shift assignments, and you will get instant shift confirmations and even task or activity verification. Caregivers will enjoy flexible self-scheduling, shift-bidding, shift-swapping, pre-shift health checks, and automated safety checks for when they may be working in isolation.

With Celayix, you’ll be able to give your staff more control over their schedules, improve morale, and reduce caregiver burnout.

Eliminate Timesheet Padding

100% Accurate Time & Attendance

Caregivers who are padding their time & attendance, timesheets or timecards can cost you as much as 7% of your total payroll.

An astounding 43% of staff admit to padding timesheets. Celayix gives you 100% accurate GPS and AI-verified facial recognition so you know the right caregiver is in the right place at the right time when they check in or check out of a shift.

In case they aren’t, you’ll be the first to know. With Celayix, you’ll only pay for actual time worked.

Long Term Care Scheduling Expert

Artificial Intelligence-Based Caregiver Scheduling

The Celayix scheduling rules engine makes sure all of your caregiver schedules comply with your rules. However, not all staff members are created equal.

Celayix AI uses machine-learning to look at your past caregiver shift schedules and recommends the best new schedule assignments based on past performance.

Celayix is working with leading universities and AI researchers to add new AI capabilities in 2021. And of course, it’s all automatic.

This long term care scheduling expert works 24 x 7 and never needs a break or a vacation.

100% Compliant Caregiver Schedules

Staff Scheduling Rules Engine

Most long term health care shift scheduling systems don’t have a rules engine, and those that do typically have a small number of pre-defined rules that are hard to change. As a result, you get stuck trying to fit into someone else’s idea of your scheduling.

With Celayix, you can create an unlimited number of shift scheduling rules that fit your policies, client health status, staff contracts, caregiver services, and business objectives. Then, Celayix uses those rules to automatically assign caregivers to shifts based on what is best for the client AND your organization.

No other scheduling systems (or free Excel and Google Sheets templates) can match the precision and speed of Celayix’ shift scheduling rules engine.

Eliminate Unbillable Overtime

Control Caregiver Overtime

Some overtime is good: when you can bill for it. Other overtime is not so good and eats into your profits.

With Celayix, you can create your own rules about how caregiver, nurse, or care team overtime is scheduled.

Celayix will only schedule caregivers who won’t trigger accidental overtime. If you make a manual assignment that will create unbillable overtime, you will get a warning. Then, you can make better choices or you can always over-ride for overtime that makes sense.

End Costly Data Entry Errors

100% Accurate Payroll & Billing

Time & attendance and payroll errors can cost long term health care organizations as much as 8% of their payroll value.

Shockingly, 24% of staff will look for new work after the very first payroll error, and only 44% of those staff would reconsider looking for work after an error is fixed. Celayix’ time & attendance software will send your caregiver shift performance data to your preferred payroll, billing, and financial systems and make those problems disappear.

Best-of-Breed AND All-in-One

Long Term Care Schedule and Time & Attendance Integration

A long time ago, in what seems to be a galaxy far away, we used to need one vendor to supply our critical office systems in order for everything to work together. They were expensive, and if you didn’t like it, the cost of switching was very high.

You don’t need to do that anymore. You can choose the right tool for every job.

Celayix connects its caregiver shift-scheduling and time & attendance software in the cloud with long term health care payroll, billing, accounting, HR, business analysis tools, and a ton of other applications. Celayix has over 20 years experience connecting to over 80 different software systems.

The End of All-In-One Compromises for Long Term Care

We will give you the All-in-One system with Best-of-Breed functionality. Our integrated solutions make sure that 100% of your workforce management requirements are met.

Scheduling Long Term Care for Over 20 Years

 

Claudia Novak
CEO, Founder, Perioperative Nurses, Inc.
{This software product has been a wonderful, cost effective program for my staffing company to capture employee time and attendance, generate billing for these hours worked, and compile several statistical reports needed for my industry. It is very user friendly and Celayix worked hard to develop my program to meet all my specific needs. If I have a question, their continued support is always quick, efficient, warm and friendly.{
{Within a month’s time, we eliminated all scheduling errors due to oversights and now we have none at all. The Celayix system also immediately allowed us to eliminate unnecessary overtime costs and as a result, we lowered our overall payroll costs – an enormous help for us.{

Is This Worth My Time?

Let’s find out. Use our calculator below to get a high-level summary of your recoverable operating costs. If you want an in-depth analysis, visit our Pricing page with our full-featured Cost-Benefit Analyzer.

Impressed Yet?

If you want to learn more about how Celayix can help you manage your Long Term Health Care business, visit our Long Term Care Research page, our Pricing page, or ask us to show you in a live demo by selecting the Demo button from our top menu bar.