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It’s time for your own employee scheduling system

Check out exactly how much you could save with our software with our Simple Savings Calculator. If you’d like a more detailed Cost-Benefit Analysis, you can request that here.

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  • Pro

    The Celayix Pro Package is designed to provide scheduling automation and mobile communication. It does not include artificial intelligence, integration, and time & attendance capabilities.

  • Ultimate

    The Celayix Ultimate Package includes advanced scheduling along with time & and attendance our complete integration capabilities and 24/7 access to our Customer Care support team.

  • Enterprise

    The Celayix Enterprise Package is designed for employees with over 250 employees who require custom configurations to manage their large workforce. 

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Employee Scheduling
  • AI-Based Scheduling

    AI based scheduling ensures best-fit candidates are scheduled into your shifts based on past scheduling behaviours and available & qualified staff

  • Auto-Fill Scheduling

    Automatically fill schedules in seconds based on your unique business rules that include availability, certifications, skills, or any other criteria you use to create your schedules.

  • Self Scheduling

    Optionally have staff receive and self-select into shifts which they are qualified for on a first-come, first-serve basis. All rules are considered and only qualified staff will see shifts.

  • Shift Bidding

    Qualified (only!) staff may sign up for shifts until a deadline is reached, at which point a schedule manager will select from those responses their preferences for assignment.

  • Find Replacement

    Automatically finds your available and qualified replacements for sick-calls, shift swaps, no-shows, and any last-minute schedule changes.

  • Shift Rotation

    Create any number of employee lists or groups, and auto-schedule your shifts by rotating through each list.

  • Visual Shift Status

    Immediately see the shift status with icons and color-coding to identify which shifts are unfilled, confirmed, checked-in, missing check-in, and more

  • Shift Distribution

    Automatically send mobile app and email notifications for new or changed shifts to all eligible or affected staff. Send messages to all staff or subset of staff quickly and easily.

  • Rules Engine

    Define an unlimited number of your own  rules based on your policies, client contracts, employee contracts, regulatory requirements and more, used to generate 100% compliant schedules.

  • Overtime Warnings

    Get immediate warnings of potential overtime situations to completely eliminate avoidable overtime.

  • Certification Rules

    Ensure only qualified personnel are scheduled on the skills, credentials, and certifications you specify. Set start and expiry dates to ensure information is current.

  • Multi-Site Scheduling

    Create and assign schedules across multiple locations.

  • Schedule Templates

    Customize templates and shift types for your business, geographies, client or contract requirements, and recall instantly to generate new schedules based on an unlimited number of templates.

Employee Scheduling
  • AI-Based Scheduling

    AI based scheduling ensures best-fit candidates are scheduled into your shifts based on past scheduling behaviours and available & qualified staff

  • Auto-Fill Scheduling

    Automatically fill schedules in seconds based on your unique business rules that include availability, certifications, skills, or any other criteria you use to create your schedules.

  • Self Scheduling

    Optionally have staff receive and self-select into shifts which they are qualified for on a first-come, first-serve basis. All rules are considered and only qualified staff will see shifts.

  • Shift Bidding

    Qualified (only!) staff may sign up for shifts until a deadline is reached, at which point a schedule manager will select from those responses their preferences for assignment.

  • Find Replacement

    Automatically finds your available and qualified replacements for sick-calls, shift swaps, no-shows, and any last-minute schedule changes.

  • Shift Rotation

    Create any number of employee lists or groups, and auto-schedule your shifts by rotating through each list.

  • Visual Shift Status

    Immediately see the shift status with icons and color-coding to identify which shifts are unfilled, confirmed, checked-in, missing check-in, and more

  • Shift Distribution

    Automatically send mobile app and email notifications for new or changed shifts to all eligible or affected staff. Send messages to all staff or subset of staff quickly and easily.

  • Rules Engine

    Define an unlimited number of your own  rules based on your policies, client contracts, employee contracts, regulatory requirements and more, used to generate 100% compliant schedules.

  • Overtime Warnings

    Get immediate warnings of potential overtime situations to completely eliminate avoidable overtime.

  • Certification Rules

    Ensure only qualified personnel are scheduled on the skills, credentials, and certifications you specify. Set start and expiry dates to ensure information is current.

  • Multi-Site Scheduling

    Create and assign schedules across multiple locations.

  • Schedule Templates

    Customize templates and shift types for your business, geographies, client or contract requirements, and recall instantly to generate new schedules based on an unlimited number of templates.

Mobile Employee Communications
  • Mobile App

    Mobile app for Android and iOS devices that connects to the schedule platform in the Celayix cloud to enable instant communications between employees and schedule managers. Enables employees to manage their shift-related activities such as shift notifications, acceptance, confirmations, pre-shift preparedness, time-off requests, sick-calls, shift notes, and more.

  • Broadcast Schedules

    Send new schedules, shifts, changes, and messages to all or any number of qualified, affected, or group of employees

  • In-App Messaging

    Employees and schedulers can message each other within the Mobile App for rapid response communications.

  • Shift Notifications

    Staff are automatically reminded of upcoming shifts

  • Shift Affirmation

    Require employees to confirm their compliance with customizable shift readiness rules including health status, PPE, equipment, and other requirements.

  • Shift Confirmation

    Require employees to confirm acceptance of shifts and see which shifts are not confirmed for reminders or rapid replacement.

  • Shift Availability

    Enable employees to specify their availability and request time off so that they are not scheduled or recommended by Find Replacement or Celayix AI when they are not available.

  • Shift Approval

    Require administrator approval before approving shift requests or open shift bids from employees.

  • Shift Swapping

    Staff can drop shifts can be released back to be directly assigned, shift-bidded, or self-scheduled with 100% compliance to business rules and AI recommendations.

  • Shift Notes

    Enable employees to create and save notes that include photos and audio applied to their shift for record-keeping or management purposes.

  • SMS Message Plan

    The SMS provides replacement communications for in-app messaging via WiFi or user data plans where WiFi or use of the user mobile data plan is not possible or permitted.

Mobile Employee Communications
  • Mobile App

    Mobile app for Android and iOS devices that connects to the schedule platform in the Celayix cloud to enable instant communications between employees and schedule managers. Enables employees to manage their shift-related activities such as shift notifications, acceptance, confirmations, pre-shift preparedness, time-off requests, sick-calls, shift notes, and more.

  • Broadcast Schedules

    Send new schedules, shifts, changes, and messages to all or any number of qualified, affected, or group of employees

  • In-App Messaging

    Employees and schedulers can message each other within the Mobile App for rapid response communications.

  • Shift Notifications

    Staff are automatically reminded of upcoming shifts

  • Shift Affirmation

    Require employees to confirm their compliance with customizable shift readiness rules including health status, PPE, equipment, and other requirements.

  • Shift Confirmation

    Require employees to confirm acceptance of shifts and see which shifts are not confirmed for reminders or rapid replacement.

  • Shift Availability

    Enable employees to specify their availability and request time off so that they are not scheduled or recommended by Find Replacement or Celayix AI when they are not available.

  • Shift Approval

    Require administrator approval before approving shift requests or open shift bids from employees.

  • Shift Swapping

    Staff can drop shifts can be released back to be directly assigned, shift-bidded, or self-scheduled with 100% compliance to business rules and AI recommendations.

  • Shift Notes

    Enable employees to create and save notes that include photos and audio applied to their shift for record-keeping or management purposes.

  • SMS Message Plan

    The SMS provides replacement communications for in-app messaging via WiFi or user data plans where WiFi or use of the user mobile data plan is not possible or permitted.

Time & Attendance
  • Geofencing

    GPS-verified check-in and check-out with a customizable radius to ensure accurate payroll and shift reporting.

  • Hardware Clocks

    Support for third-party physical and biometric check in/out clocks where mobile app check-in/out is not suitable.

  • Facial Recognition

    Visual check-in/check-out using advanced Artificial Intelligence facial recognition to prevent check-in/check-out fraud.

  • Phone Check-In

    Enable employees to check in/out using voice phone with automated, interactive voice menus when no mobile or wireless service is available.

  • Secure Device Check

    Specify authorized IP address of devices such as tablets, VOIP phones or computers for app-based check-in and check-out from a known secure device.

  • Auto Time Capture

    Actual time worked on shift versus planned is captured and recorded automatically for reporting or integration with payroll and HR systems. Configurable rounding allows you to set a forgiveness allowance.

  • Online Timesheets

    Paperless versions of your existing timesheets for recording time worked.

  • Time Off Accruals

    Keep track of vacation, time off, and Family/Maternity (FMLA compliant) leave earned.

  • Break Tracking

    Track and report breaks taken by staff during shifts.

Time & Attendance
  • Geofencing

    GPS-verified check-in and check-out with a customizable radius to ensure accurate payroll and shift reporting.

  • Hardware Clocks

    Support for third-party physical and biometric check in/out clocks where mobile app check-in/out is not suitable.

  • Facial Recognition

    Visual check-in/check-out using advanced Artificial Intelligence facial recognition to prevent check-in/check-out fraud.

  • Phone Check-In

    Enable employees to check in/out using voice phone with automated, interactive voice menus when no mobile or wireless service is available.

  • Secure Device Check

    Specify authorized IP address of devices such as tablets, VOIP phones or computers for app-based check-in and check-out from a known secure device.

  • Auto Time Capture

    Actual time worked on shift versus planned is captured and recorded automatically for reporting or integration with payroll and HR systems. Configurable rounding allows you to set a forgiveness allowance.

  • Online Timesheets

    Paperless versions of your existing timesheets for recording time worked.

  • Time Off Accruals

    Keep track of vacation, time off, and Family/Maternity (FMLA compliant) leave earned.

  • Break Tracking

    Track and report breaks taken by staff during shifts.

Payroll & Billing
  • Payroll and Billing

    Configurable export of payroll and client billing records to your billing and payroll systems eliminates double-entry, data entry errors, and hours of administrative work.

  • Multiple Pay Rates

    Specify different rates and shift premiums for different roles, shifts, clients, sites, and more.

  • Billables Tracking

    Keep track of and manage billable and non-billable time for budgeting and client billing needs.

Payroll & Billing
  • Payroll and Billing

    Configurable export of payroll and client billing records to your billing and payroll systems eliminates double-entry, data entry errors, and hours of administrative work.

  • Multiple Pay Rates

    Specify different rates and shift premiums for different roles, shifts, clients, sites, and more.

  • Billables Tracking

    Keep track of and manage billable and non-billable time for budgeting and client billing needs.

Reporting
  • Visual Incident Map

    A visual, geographical map that shows all your locations, shifts, and check-in/check-out status with real time actions. Combined with our alerts, stay aware of all sites 24/7.

  • Reporting

    Common pre-defined reports including Illness/Absence, Check In/Out, Payroll, Billing, and more.

Reporting
  • Visual Incident Map

    A visual, geographical map that shows all your locations, shifts, and check-in/check-out status with real time actions. Combined with our alerts, stay aware of all sites 24/7.

  • Reporting

    Common pre-defined reports including Illness/Absence, Check In/Out, Payroll, Billing, and more.

Integrations
  • Direct Integration

    Over 80 API-based direct integrations and support for Zapier-based code-free or low-code middleware integrations. Support for real-time and near real-time data connections.

  • Zapier™ Integration

    Integration to the popular Zapier small-business integration-as-a-service (IaaS) platform. Opens up integration to thousands of popular software applications including financials/accounting, human resources management, and much more.

  • Data Export

    Send information to any application that supports data import via CSV, or to Microsoft Excel, Google Sheets, or other analytics tools you use in your business.

Integrations
  • Direct Integration

    Over 80 API-based direct integrations and support for Zapier-based code-free or low-code middleware integrations. Support for real-time and near real-time data connections.

  • Zapier™ Integration

    Integration to the popular Zapier small-business integration-as-a-service (IaaS) platform. Opens up integration to thousands of popular software applications including financials/accounting, human resources management, and much more.

  • Data Export

    Send information to any application that supports data import via CSV, or to Microsoft Excel, Google Sheets, or other analytics tools you use in your business.

Training & Support
  • Training & Onboarding

    Personalized, instructor-led training and initial setup & configuration help led by our Customer Success experts tailored especially for your team via video-conference.

  • Language Support

    Add additional support for languages such as French and Spanish. Agregar soporte para español. Ajouter la prise en charge du français.

  • Business Hours Email

    Email us any questions between 7:00am and 5:00pm Pacific Time, Monday through Friday except statutory holidays.

  • Business Hours Phone

    Call us toll-free between 7:00am and 5:00pm Pacific Time, Monday through Friday, except statutory holidays and get a live person who knows their stuff.

  • In-App Tooltips & Guide

    Be guided on how to use Celayix from within the application without reading through endless pages of documentation.

  • 24/7 Email Support

    Get in touch via email out of normal business hours 24 hours a day, 7 days a week, 365 days per year.

  • Customization

    In the rare instance we don't already have what you need, we can design custom functionality specific to your business needs. Our Customer Success team can assess your needs and provide an affordable solution!

$595

$995

$1495

Training & Support
  • Training & Onboarding

    Personalized, instructor-led training and initial setup & configuration help led by our Customer Success experts tailored especially for your team via video-conference.

  • Language Support

    Add additional support for languages such as French and Spanish. Agregar soporte para español. Ajouter la prise en charge du français.

  • Business Hours Email

    Email us any questions between 7:00am and 5:00pm Pacific Time, Monday through Friday except statutory holidays.

  • Business Hours Phone

    Call us toll-free between 7:00am and 5:00pm Pacific Time, Monday through Friday, except statutory holidays and get a live person who knows their stuff.

  • In-App Tooltips & Guide

    Be guided on how to use Celayix from within the application without reading through endless pages of documentation.

  • 24/7 Email Support

    Get in touch via email out of normal business hours 24 hours a day, 7 days a week, 365 days per year.

  • Customization

    In the rare instance we don't already have what you need, we can design custom functionality specific to your business needs. Our Customer Success team can assess your needs and provide an affordable solution!

$595

$995

$1495

FAQ

How do I buy?

Easy! Select any Try for Free button you see, or you can submit an enquiry from the contact us page. We will send you a digitally-signable contract for the products and services you want, bill you for your first month, and get your 2 training sessions scheduled!

Do I have to sign an annual contract?

Yes, our plans are based on monthly payments of an annual contract. Month to month contracts available at 20% higher premium.

Is onboarding included?

Yes, our Pro and Ultimate packages include 2 onboarding sessions. If you think you require more, you can purchase extra sessions for an additional cost of $200 per session.

Do you have a Free Trial version?

Yes! We offer a 14 Day Free Trial of Celayix Ultimate.

You can sign up for a Free Trial here.

 

 

Is the Free Trial Right for Me?

We offer a free software trial option to customers to help them evaluate the solution’s features and ease of use. We also include a free session with a solution expert to help address any questions.

However, our free trial is not the right option for you if:

1) Your needs are complex

Our free trial is designed to be a self-service option for evaluation. Request a free live demo if you would like a solution advisor to show you a custom demo & answer your questions.

2) You don’t have time

Like any new software, our free trial requires you to commit some time and effort to figure out if this is the solution for you. This may take more effort than a free live demo with a Solutions Advisor.

3) You have a large number of employees

For companies with 100+ employees, we recommend a free live demo with a Solutions Advisor instead of our free trial option.

Do you have a Freemium or Free version?

We don’t have a free version at this time.

Will you match a competitor's price?

Celayix provides more functionality and features than any other employee scheduling and time & attendance software available. We monitor dozens of competitors continuously and we know we have the best solution for your money.

However: if you see something we missed, and you think we aren’t providing the best value after you’ve checked out our website here, tell us! If we need to tailor a solution to fit a unique situation, we’ll do it!

What if my demand is too unpredictable?

You can use our Rostering license option. We charge a small fee (typically less than 10%) for every person you will list (aka “roster”) in your Celayix system.

Then we bill you each month only for the people that you schedule. We track it, and if you don’t have any business for a period of time (like in a pandemic), then you’re being billed less than 10% of your license cost while your business comes back to full strength.

Can I upgrade any time?

You can add products or upgrade at any time. Reach out to our Sales team using the form on our Contact page or call us at 1-888-591-5558 and we will get you upgraded today.

What if I don't know how many people I need to schedule?

For most of our customers, it’s pretty easy to get started and contact Customer Support to add more as you grow, or subtract licenses if your demand decreases unexpectedly.

If you have a seasonal or unpredictable business such as event scheduling, for a small premium our Rostering option will have us monitor your usage and bill you for only what you use each month.

Can I talk to one of your existing customers before I decide?

In the event that the dozens of testimonials and case studies and a customized demo showing your problems solved in mere minutes, and a Free Trial isn’t enough to make you comfortable, then we can reach out to our customers to see who is available for a reference call.

We only ask that this is the last step in your decision process so we don’t arrange reference calls for people who are not ready to proceed if the reference call meets their needs.

We do everything we can to make a prospective customer feel comfortable with their decision, and we also want to respect the time of our existing customers.

Is there a volume discount available?

Good question! If you’ve checked out our Cost-Benefit Analyzer, you already know we are going to drive a LOT of value for you and help you scale your growth.

If you have over 250 employees, we offer custom Enterprise pricing which includes custom configuations and integrations, API access and dedicated account management.

Wouldn't it be better to choose an All-In-One solution?

Another good question!

If you need an All-In-One solution, we can make that happen for you, so just ask. We will work with other Best-Of-Breed partners of ours to tailor a fully-integrated solution for you.

This way, you don’t have to settle for “good enough” or suffer high switching costs if you need to upgrade only a part of your solution later. Get the best for your business and we will make sure we fit perfectly.

The risk of having your core business activities depend on one vendor is too high and unnecessary with modern software integration support. Celayix supports over 80 different software integrations. Let us know what you need.

What if I don't see a feature I need in your list?

We tried to include the list of features that are most popular. We have well over 150 major features and capabilities and we release new features monthly – we couldn’t possibly include them all here.

We recommend scheduling a free demo with a Solutions Advisor where you can ask any questions you have about certain features/functionality!

Get started today

See a live demo by our Solution Advisor and discover the power of Celayix for yourself