Imagine you are a supervisor. You need to create and communicate a schedule for a group of part-time employees week over week. Each employee has their own availability, work preferences, and time-off requests. In addition, you also need to account for any last-minute changes. Creating a schedule to fit all employees can be a time-consuming and daunting task.
Moreover, when this process is manual, it is very easy to make mistakes in the scheduling process. This results in more time needed to solve the issue. In an attempt to avoid errors, increase efficiency and accuracy, many businesses lean toward a one-sided scheduling process. Schedules are created by supervisors without the influence of employee preferences. While this decreases the complexity of the scheduling process, this is unideal for the employee. Schedules are less flexible, employees have less autonomy in the schedule, and it can lead to a decrease in employee satisfaction.
Fortunately, employee scheduling software is an easy fix to complex scheduling processes. For many businesses, moving from manual processes to automated scheduling results in major efficiency increases. It also increases satisfaction for both supervisors and employees. Overall, automated scheduling helps save time and improve accuracy for supervisors.
How Automated Scheduling Works
Tools with automated scheduling tools incorporate a holistic analysis of various factors. Time-off requests, availabilities, historical scheduling data, employee preferences and qualifications are just a handful of them. Celayix clients have access to a variety of tools to automate schedule creation, time collection, and communication.
First, supervisors create business rules by which shift assignments follow. For example, an employee must be available and ready to work. Or, they can choose specific qualifications for a particular shift. Then, the software auto-fills shifts with assigned employees. Supervisors just need to confirm these choices, and the schedule is good to go! If a supervisor prefers a more hands-on approach to scheduling, they can easily see the availability of all employees.
Second, supervisors have the ability to handle complex availabilities and time-off requests. This means schedules are more flexible for employees and help promote work-life balance. Employees can simply log in to view shift details, update their availability, and check the status of time-off requests. Supervisors can see employees’ shift confirmations, availabilities, and time-off requests on their end too. All of this eliminates any miscommunications that could take place. Most importantly, supervisors save hours in their scheduling process.
By creating better communication between supervisors and employees, supervisors will spend less time planning accurate schedules and employees can have more flexible work time. As a result, a better working environment can be provided – a win-win!
For more information on how automating employee scheduling and employee communications can help your business, contact us today.