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How To Manage Predictive Scheduling

Some places in the U.S. have enacted predictive scheduling laws to help achieve fair work scheduling for employees. Non-compliance can cost employers, so it's important to know how to properly implement predictive scheduling into your business process. There are a number of benefits to predictive scheduling, even if it's not required by law.

What Is Predictive Scheduling?

Predictive scheduling requires employers to provide advanced notice of employees’ schedules. This can also include paying employees for any last-minute changes or cancellations to shifts.

Currently, in the U.S., the following cities and state(s) require predictive scheduling by law. Click through to view each specific law.

The Benefits of A Predictable Schedule

The main goal of predictive scheduling is for employees to receive more stable, predictable schedules. This helps them plan their schedules, which can improve work-life balance. For part-time and on-call employees, it also helps them forecast potential income.

The enhanced work-life balance alone provides many benefits. A 2019 study states that work-life balance improves employee performance and productivity. The level of productivity assisted in the survival and growth of the organizations in the study. In another study focused on healthcare workers, a better work-life balance showed lower burnout. Patient safety risk was also reduced when workers had a better work-life balance.

While predictive scheduling may be less flexible and potentially costly for employers, the benefits of predictive scheduling are worth considering.

How To Implement Predictive Scheduling

The best way to implement predictive scheduling for your business is to have a solid scheduling process. Here are some ways to ensure your scheduling process is as efficient as possible:

  • Ensure your employees’ availabilities are always up to date. This helps you schedule your employees accurately and reduce potential revisions to the schedule.
  • Have an effective way to communicate your schedule to employees. This ensures you’re compliant with predictive scheduling laws.
  • Allow your employees to make changes to the schedule within a certain time period. Once your employees share changes, you can implement them right away and communicate changes as soon as possible.
  • Keep an accurate record of employees’ time and attendance. Analyzing scheduled shifts vs. actual shift times can help you better schedule your employees for the future.

The best way to implement predictive scheduling and solidify your scheduling process is to use scheduling software. Scheduling software automates many aspects of scheduling and helps you save time scheduling.

For example, Celayix lets you easily create schedules in a few minutes, and provide as far in advance as you need. This way, you completely eliminate any risk of non-compliance and any additional costs. Also, employees can easily edit their availabilities, or swap shifts. Both managers and employees get notifications on any shift changes. Of course, managers will need to approve changes before they are set in stone. Celayix also has self-scheduling features that allow a manager to publish shifts, and let employees pick them up. This saves time for the manager and also lets employees schedule their lives.

Use the app to enter availability so that it can be considered when filling in shifts. This virtually eliminates the need to manage a manual process or use phone calls to collect availabilities.

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