Using Geofencing to Manage Your Workforce

When you have employees working at multiple locations at a time, it can be hard to manage them just by using a spreadsheet. Geofencing is a great feature that helps you manage your employees with minimal time.

What Is Geofencing?

Geofencing is a virtual perimeter for a geographic area in the real-world. Essentially, you use geographic coordinates to define an area which can be tracked with a GPS-enabled device.

In the context of workforce management, geofencing is particularly useful for anything that is location-based. For example, you can set up a geofence on a particular site for your employees to check-in. Your employees will have to be within this area to sign in and out of their shift. This eliminates scenarios where employees sign in to their shift when they’re not actually on site.

Geofencing also gives you the ability to monitor your employees’ location in real-time based on their GPS location. For industries that have a higher safety risk (e.g., security), you can set up safety checks during the shift so you know employees are safe. An advanced employee scheduling software system will also give your employees directions to their assigned workplace and let you communicate back and forth within the app.

Benefits of Using Geofencing

The features above benefit your business in a few ways.

First, your relationship with your employees becomes increasingly transparent. When managers can see the real-time location of employees on the job, employees are accountable for making sure they are in the right place at the right time. This can also help your clients trust your business and strengthen your reputation.

Second, geofencing can ensure safety for your employees. In a worst-case scenario, you know where your employees are to get them the help they need.

Thirdly, being able to see your employees in real-time reduces the amount of time spent on managing. It also eliminates the need to micromanage and speculate your employees’ activities. From there, you can focus your time on managing other aspects of growth for your business.

Geofencing In Action

We’ve integrated geofencing features into our staff scheduling software to make scheduling and employee management as easy as possible. Here’s a quick walkthrough of what geofencing looks like in Celayix.

Shifts and Locations At A Glance

Where’s your staff?

We use Google Maps as the basis for our geofencing. Google Maps is one of the most highly used navigation apps, and has a 95% confidence in location accuracy.

For managers, you can easily see all your shifts and their locations at a glance. Each pin represents a specific site. The number in the pin shows how many shifts are assigned in that location.

The sidebar on the right shows you a number of shifts that require attention. You can easily see who is late for their shift, forgot to check out of their shift, and shifts that still need to be filled. You can also see who has already checked in/out, and employees who are on break.

Employee Check-Ins

Employee Scheduling Software

This is what the screen looks like when an employee is checking into a geofenced location.

In this scenario, the employee’s device has turned off GPS tracking. Their last known location is indicated by the red map pin with a question mark in the middle.

When the employee is outside the geofence, there is a dashed, red line outlining the perimeter.

Scheduling Software

Now, the employee has turned on GPS on their device. You can see their current location (red pin), but they are not within the geofence.

The perimeter is still outlined by a dashed, red line, and there is an “X” in the location pin.

Software for scheduling

Once the employee is within the geofence, their location pin turns green as well as the geofence perimeter.

They can now slide to check in to their shift.

It becomes quite evident that employee scheduling software and geofencing aren’t just instruments for scheduling, they are strategic tools that help maintain your relations with key stakeholders in your business – employees and clients. You can even calculate a dollar figure on your ROI when investing in Celayix’s scheduling tools.

We hope that this has helped you to understand how crucial a tool like geofencing can be in the right context. Not every business needs it, but those that do benefit significantly from implementing it. Let us know if you have any questions about the software involved and we’ll get back to you as soon as we can.

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