Home healthcare organizations are essential in providing quality care to patients within the comfort of their own homes. The work your employees do is invaluable. However, oftentimes companies in the home healthcare industry struggle with tracking hours worked by employees. How can you keep track of where all your team members are at all times? How do you ensure they are completing all their required tasks and starting work on time when they work remotely? We have the answers!
What are the challenges with tracking hours worked?
Discrepancies in pay
Without the right tools in place, tracking hours can be complex and confusing. This unfortunately leads to discrepancies between time tracking and payment. Incorrect pay cheques cause a loss of trust amongst your employees. When employees don’t trust their employer, they won’t be as motivated to work hard. As well as that, your payroll team is now wasting valuable time on fixing these avoidable errors!
Buddy punching
Buddy punching is when an employee clocks in or out for their colleague. For example, if a person’s friend is running late to work or if they want to leave early. It is seen as no big deal but can actually cost your company a lot. According to a 2017 independent study, buddy punching costs businesses a whopping $373 million each year. No matter how you see it, buddy punching is fraudulent behavior.
Human errors
If your organization is using outdated scheduling and time tracking methods like paper timesheets or Excel spreadsheets, then a human error is a likely occurrence. Attention to detail is essential within the home healthcare industry. It’s really easy to make human errors while tracking time or scheduling which is why software is such a good tool to prevent this.
Impact on patients
Incorrect time tracking doesn’t just affect your business, it also impacts the well-being of your patients. If employees aren’t showing up on time or getting the work done it will have severe consequences on the life of a patient.
So how do you implement a tool that will solve the above issues and help track hours worked for you? Meet Celayix.
Celayix – helping track hours worked
Celayix is an automated workforce management solution that has time tracking and employee scheduling features. It can help with common issues related to home healthcare scheduling such as buddy punching and time tracking.
Celayix has tonnes of features perfect for tracking employees such as:
Geofencing:
This uses GPS to ensure that employees are clocking in and out from the patient’s residence. No more wondering if people are where they say they are. You can set up a virtual perimeter around a certain area and employees won’t be able to clock in unless they are within it. Need to see where your employees are during their shift? You can who is working and their location on our virtual map console.
Mobile app:
Celayix has an employee app that allows your team to check their schedules and review time sheets. As well as that, they can receive instant notifications of shift reminders or changes to shifts and you can communicate via the messaging feature. Employees can also get in touch with supervisors if they need something or if there is an emergency. This gives you peace of mind that the patient and home health care aide are safe.
Shift tasks:
You can create shift tasks that employees will see when they check in to work. This keeps employees accountable during their shifts. Employees must sign off on their work by the end of their shift so they know the work needed is done.
Employee scheduling:
Celayix also provides automated employee scheduling. You can create full weekly or monthly schedules in minutes thanks to Celayix. Some of our scheduling features include self-scheduling and shift bidding which gives your workers autonomy over their schedules.
100% accurate time tracking:
No more human errors and miscalculating of payroll leading to pat discrepancies. All your home healthcare employees’ hours are tracked in real-time. Timesheets can be linked to your accounting software to help with reporting, quicker payroll and client invoicing.
Tracking hours worked in the home healthcare industry has never been an easy task. It is difficult to manage teams on the road but Celayix makes it easier. Give employees the autonomy they deserve with our scheduling and GPS check-in/out features. If you’d like to find out more about how Celayix can help. Please get in touch here.
