On Wednesday, January 9th, 2019 the Celayix Team will be releasing a new version of the Celayix Platform. With new and exciting advances to your employee scheduling, time & attendance, and communication needs, Celayix is here to help. So, check out the information below for an overview of this latest release from Celayix!
Introducing Celayix Shift Bidding. Shift bidding allows managers to find the best fit and available candidate for shifts. Employees will receive a notification of available shifts released for shift bidding. However, they will only be able to see shifts they qualify for. This means that you can set business rules covering overtime and qualifications for your shifts. From there, employees are able to bid on shifts they would like to work. At the end of the shift bidding period, managers view all bids and select the employee to fit the shift. On the other hand, they can allow the system to autofill based on a set of qualifications. This includes cost, hours, and more.
Shift Bidding allows employees to find best fit matches to their shifts without any additional effort. This ensures shifts are filled and employees are happy. Shift bidding is available in Schedule Xpress and Team Xpress. It can be used alongside any other methods of scheduling, including Autofill and Self-Scheduling.
Above all, one of the biggest tasks in schedule creation is figuring out staff numbers for a particular time. We have the solution. Celayix Labor Forecasting helps you create a schedule with the perfect number of shifts to optimize your workforce. Easily do all of this, while giving your customers the best experience possible. Through the creation of ratios for different roles, Labor Forecasting creates the schedule for you in a matter of seconds. Follow it up with Celayix Autofill and the schedule, shifts, and distribution can be done in a fraction of time. This allows you to focus on the important parts of your business and grow your company without sacrificing existing operations.
Event Import – Already have event data ready to go or using an event booking system? No problem, import from CSV file from a third party source and fill those shifts in quickly and efficiently.
The Autofill Function
Celayix Autofill has been helping thousands of users a day fill schedules with best-fit employees for over a decade. To keep up with the market, we have made some new options in Schedule Xpress for managers. These include using autofill, including Autofill by Sequence and Autofill by Priority.
Autofill by Sequence – Use Autofill to fill shifts based on a strict sequence order. Employees will be filled into shifts fairly, by sequence. This helps you meet the needs of union rules, business operation rules, and any other sequence needs. Forget the days of remembering who is next or using an excel sheet. Save time and keep employees happy.
Autofill by Priority – Fill shifts in a matter of seconds on a variety of priority rules. You can include overtime, pay rates, qualifications, client experience and more. Find the best and near best matches to all shifts, giving you the ultimate flexibility and time-savings all in one. Fill 100+ shifts in a moment’s time.
Templates are critical in the world of employee scheduling. They save you time, effort, and the occasional headache associated with remembering how many shifts you need when. Celayix users have been using templates for many years. To make it easier to share templates, this release allows shared templates for Schedule Xpress users. Share templates for particular events, clients, and more to other managers and staff to further streamline the process.
Repeat shifts based on a set schedule in three different ways. This allows schedules to be created for the future with ease. There are three different ways to use repeat shifts:
- Shifts on same day – for example, same shift every Monday and Tuesday each week
- Repeat shifts every nth day
- Shifts on selected days of the week
Repeat shifts work similar to a calendar meeting in creating the sequence you know your business will need. This helps create unique schedules in a quick and efficient manner!
Team Xpress Accruals
Visibility is one of the priorities for employees when it comes to knowing their schedule and their hours worked. Team Xpress users will now be able to see their accrued hours by type when enabled by managers.
Clickable Link Sharing in Team Xpress
Now, you can share links to important information with employees directly within the shift. Using the “notes” field you can eliminate the need for extra emails, phone calls, and other touch points.
Team Xpress Notification Portal
For Shift Bidding, users will now see notifications in the new notification portal in Team Xpress and Schedule Xpress. Users will see messages categorized into four different categories: All, Alert (critical items), Requests, and Results. Managers can also select “quiet hours” where in-app notifications will automatically be muted. Currently only available for users of Celayix Shift Bidding but additional functionality for features are coming. Items such as time-off requests, self-scheduling, and more are to come in the subsequent releases!
For full details or more information on this release, please contact your Celayix Representative. If you need our Support Team, contact them at here .
All current Celayix hosted users will see these changes reflected in their accounts by Thursday, January 10th, 2019. We recommend updating the apps and logging in and signing out of web version of any services.
Stay In The Know!
Pssst… did you know the Celayix Support Team has a new Twitter @celayixsupport? Give us a follow for updates, and new and informative video tutorials. We want you to get the best out of your Celayix experience, and more. Join us on our YouTube Channel for a new segment starting next month, Tutorial Tuesdays, for weekly video clips.
Have feedback? We get a lot of our ideas for future development directly from our awesome clients. If you or members of your team have suggestions please contact our support team at here!
Celayix is a best of breed provider of employee scheduling, time and attendance, employee communications, payroll integration. Through our platform, including Celayix Scheduler, Celayix Time & Attendance, and Celayix Mobile, we are a leading force in employee scheduling. We bring innovative and powerful tools to save you 95% of scheduling time and 8% of annual payroll. To learn more and start saving today, connect with a Solution Advisor here!