Vegas Hotel Saves 20 Hours of Scheduling Time

This case study describes how a Las Vegas-based hotel provider uses Celayix to schedule employees across their 6 locations and reduce their scheduling time using self-scheduling.

Organization

“Vegas Six” (Company name confidential)

Vegas Six is one of the world’s largest providers of hotel accommodation and entertainment, boasts over six properties in Las Vegas. 

Location: Las Vegas, NV

Industry: Hospitality, Events/Venues

Company size: 500-1000 employees

Challenges

Previously, Vegas Six’s banquet employees – servers, bartenders and bar apprentices – had a designated “home” work location, despite its multiple properties. If one of the properties needed staff on a given day, staff from other properties could not fill in. Instead, the union provided temporary contract employees. 

With the renewal of its union contract, Vegas Six established a new class to identify employees who could work at any of the properties as needed. Two-thirds of these employees are scheduled regularly on a weekly basis, while the remaining third worked on an auxiliary basis for remaining shifts.

Regularly scheduled employees checked paper schedules posted once a week, while auxiliary staff needed to call in once a week to request shifts. Calls and voicemails from auxiliary staff could total up to 150 to 200 a day. Banquet coordinators had to attend to these calls and dedicate 20 hours a week just for scheduling-related issues.

Errors made in scheduling also affected the level of service Vegas Six provided to its customers.

Solution

Celayix offered the right combination of web-and phone-based employee scheduling, along with ease of use and customized features to their specific needs. 

Prior to implementation, Celayix consultants proposed an online employee self-scheduling solution that would dramatically simplify weekly scheduling for banquet employees, and banquet coordinators and managers.

Celayix worked closely with Vegas Six to customize the solution, including adding a company branded home page to the online employee scheduling site.

“We have a consistent group of trained, prepared employees that are dedicated to the company, which is fantastic. They can add shifts when they want, so they’re happier, which will enhance customer service.”

Scheduling Manager

Results

Improved communication and employee satisfaction with self-scheduling

With self-scheduling, employees can pick up shifts according to their availability. These shifts are published by the banquet coordinator, who controls the types of shifts available, and who can see them. Once an employee chooses a shift date/time, they receive further details including location. This helps ensure all shifts get picked up, preventing employees from taking shifts because they want to work at a specific location. 

Scheduled employees can easily pick up additional shifts, and auxiliary employees can work without having to call in to check.

Employees can easily access Celayix on the web and can look at their schedules anytime. They also receive instant notifications of any shift changes or updates.

“Hospitality self-scheduling allows everyone to access their employee schedules over the web, where before it was a piece of paper tacked onto the wall, and they physically had to come into work and check it out,” said, the scheduling manager. “And they don’t have to call six different places and be on the phone all day.”

Overall, employees are much more satisfied with the new and easy process for shifting.

Scheduling time reduced by 20 hours a week

With self-scheduling, the time it takes for banquet coordinators to schedule is significantly reduced. Previously, it took them half their workweek, or 20 hours, to deal with scheduling-related items now. Now, they can use that time to manage other priorities. 

Improved customer service and reduced need for external contractors

By using more in-house trained employees, instead of union contractors, the organization provides a more professional, consistent experience for guests.

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