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Automated Library Staff Scheduling and
Time & Attendance Software

Cut 95% of your time spent managing schedules. Enable staff to self-schedule, rotate shifts, and assign shifts according to experience, seniority, collective bargaining agreements, availability, at your points of service and branches.

With Celayix, you can provide flexibility to your staff members while ensuring full coverage and fair allocation of shift hours to everyone.

TRUSTED BY INDUSTRY LEADERS

Everything You Need to Succeed

Scheduling

AutoFill, Find Replacement, Self-Scheduling, Shift-Bidding, Shift Swapping, Shift Rotation, and more.

Time & Attendance

GPS and biometric check-in/out up to the second. Go completely paperless and 100% accurate.

Billing & Payroll

Electronic connection to any payroll and client billing systems for 100% accuracy and no double-entry.

Mobile

Easy-to-use staff scheduling, time & attendance, and in-app communications for Android and iOS devices.

Artificial Intelligence

Machine-learning that learns your scheduling patterns and recommends continuous improvements.

Rules Engine

Schedules 100% compliant with skills, seniority, certifications, equipment, and contract requirements.

Reporting

PDF and CSV-based reporting to help you with audit, reconciliation, internal and client reporting requirements.

Integration

Connect to Library Management Systems, Hiring/Onboarding, CRM, Payroll, and Billing systems.

Say No to Manual Scheduling

Automated Staff Shift Scheduling

With Celayix, you can cut the time it takes create a staff shift schedule by over 95%.

Celayix will generate your staff schedules for you according to any service point requirements, locations, seniority, skills, certifications, and more. You will cut days of wasted scheduling time every month compared with Excel or Google Sheets templates, or other scheduling tools in an LMS.

Flexible Staff Shift Schedules

Manage Sick Calls, No-Shows, and Last-Minute Schedule Changes

Absenteeism can cost you over $2,500 per employee per year.

With Celayix’ Find Replacement feature, you can automatically find available and qualified staff for shift replacements with the click of a button.

Don’t let yourself get upset by unexpected changes – these things happen now more than ever. Celayix’s scheduling rules engine makes sure your shift replacements are fully qualified and available, and Celayix AI Recommendations tell you who is the best fit every time.

Instant Staff Communications

Mobile Library Staff Scheduling App

With Celayix, employees will get automatic shift reminders and instant notifications of staff shift assignments and changes, You you will get instant shift acceptance and confirmations back from them.

Staff members will enjoy flexible self-scheduling, shift-bidding, shift-swapping, pre-shift health checks, and automated safety checks for when they may be working in isolation or after hours. They will be happier and you will spend less time managing shift assignments and changes

The Celayix mobile shift scheduling app works on any supported version of Android or iOS.

Eliminate Excessive Overtime

Control Staff Overtime

With Celayix, we don’t make Libraries fit into our way of doing things. You can define your own rules about how staff overtime is scheduled – when it makes sense, and when it does not.

Celayix will only create staff schedules that won’t trigger unexpected overtime. If you manually assign a shift to over-ride an existing schedule, you will get alerts when you try to assign a shift that will create overtime and make better choices.

Using Celayix means you won’t have to worry about unexpected and expensive staff scheduling mistakes.

Staff Scheduling Expert

Artificial Intelligence-Based Library Scheduling

The Celayix scheduling rules engine makes sure all of your Library schedules comply with your organizational rules. However, a compliant schedule isn’t always your best schedule.

Celayix AI uses machine-learning to look at your past staff schedules and recommends the best new staff shift assignments based on a number of performance attributes.

This shift scheduling expert works 24 x 7 and never needs a break or a vacation.

100% Compliant Library Schedules

Shift Scheduling Rules Engine

Most Library Management System scheduling tools don’t have a rules engine, and those that do typically have a small number of pre-defined rules that are hard to change. As a result, you get stuck trying to fit into someone else’s idea of your library staff scheduling.

With Celayix, you can create an unlimited number of shift scheduling rules that fit your policies, contracts, staff preferences, and business objectives. Celayix uses your rules and creates schedules based on how you want your schedules done. Your schedules are automatically filled, or you can send them out for self-scheduling to only those staff who are available and qualified.

Basic LMS scheduling software tools or free Excel and Google Sheets templates can’t match the precision and speed of Celayix’ shift scheduling rules engine.

Eliminate Timesheet Fraud

100% Accurate Time & Attendance

For Libraries, time & attendance, timesheet or timecard fraud can cost you as much as 7% of total payroll.

An astounding 43% of staff admit to padding their timesheets.

Celayix gives you 100% accurate GPS and AI-verified facial recognition so you know the right staff member is in the right place at the right time and their co-workers aren’t logging the timesheet for them. When there’s something unusual, you’ll be the first to know. With Celayix, you know you’re only paying for actual time worked.

End Data Entry Errors

100% Accurate Payroll & Billing

Time & attendance and payroll errors can cost Libraries as much as 8% of their payroll value.

Shockingly, 24% of staff will look for new work after the very first payroll error, and only 44% of those staff would reconsider looking for work after an error is fixed. In unionized workplaces, the grievances can be time consuming and costly.

Celayix’ time & attendance software will send Library staff shift performance data to your preferred LMS, payroll, billing, and financial systems and make those problems disappear.

Best-of-Breed AND All-in-One

Shift Schedule and Time & Attendance Integration

A long time ago, in what seems to be a galaxy far away, we used to need one vendor to supply our critical library management systems in order for everything to work together. Integration was too costly.

You don’t need to do that anymore. Today, integration is inexpensive and easier than ever. With integration platforms like Zapier designed for small and mid-size organizations, anyone can integrate software applications often without a single line of code.

Celayix connects its library staff shift-scheduling and time & attendance software in the cloud with your LMS, payroll, billing, accounting, HR, business analysis tools, and many other applications. Celayix has over 20 years experience connecting to over 80 different software systems. With our newest Zapier integration, now we can connect to thousands of applications.

The End of All-In-One Compromises for Libraries

We will give you the All-in-One system with Best-of-Breed functionality. Our integrated solutions make sure that 100% of your workforce management requirements are met.

Scheduling Libraries for Over 20 Years

 

{I manage over thirty people in ten locations. Scheduling is very important to keep our locations open and serving the public. I produce monthly schedules and [Celayix] helps me put the schedule together and know we are covered at all locations. My staff appreciates knowing when they are working and keeping the schedule published a few weeks out. It is easy for them to use on [Celayix] to check schedules and request time off. I get good feedback from the staff which helps avoid problems with scheduling.{
Kelly Richards
Branch Manager, Genesee District Library
{Now, with the help of the Visual Scheduler, posting a schedule only takes a couple of hours a week compared to no less than 10 hours a week previously.{

Is This Worth My Time?

Let’s find out. Use our calculator below to get a high-level summary of your recoverable costs. If you want an in-depth analysis, visit our Pricing page with our full-featured Cost-Benefit Analyzer.

Impressed Yet?

If you want to learn more about how Celayix can help you manage your Library operations, visit our Library Research page, our Pricing page, or ask us to show you in a live demo by selecting the Demo button from our top menu bar.