Celayix Scheduler Tour

Walk through the Celayix Scheduler at your own pace. We’ll explain some of the key Celayix Scheduler features you can expect to use every day.

Celayix Scheduler

Celayix Scheduler is a cloud-based desktop and mobile app platform for automating your shift scheduling. Take this quick walk-through tour at your own pace to see how easy it is to cut 95% of the effort you currently spend on scheduling activities.

Create A New Schedule

A schedule is made up of shifts that are assigned to a calendar.

With Celayix, a shift can include certifications, skills, pay rates, start and end time, equipment, and rules about who can work a shift.

To create a new schedule, simply grab a shift template and you can copy it across any size of schedule. Celayix Scheduler turns hours of work into minutes.

Create Scheduling Rules

Celayix' Rules Engine allows you to create an unlimited number of rules about how and who can work a shift.

Rules can restrict overtime, create fair schedules, require certifications and skills, experience, and match collective bargaining agreements. Celayix rules can also match each client's unique requirements so you always have the right person for the job.

With these rules that you create, Celayix can automatically generate schedules. Every schedule matches your requirements perfectly.

Adding Employees

Adding employees is a breeze with Celayix Scheduler. You can add one at a time in detail, or you can Quick Add with just the basics. If you have employee data in another system, you can upload an exported text file with all of your employee information in minutes.

Employee records can include information on their skills, experience, credentials and certifications, and you'll be alerted to any expiring credentials that affect their shift eligibility.

Create a Shift

Creating a new shift is very easy with Celayix Scheduler. You can set start and end times of course. You can set breaks, locations, types of services provided, assign it to an employee, or leave it open for autofill, self-scheduling, or shift bidding. You can even set tasks required for shift completion.

Celayix Scheduler is the most flexible and easy to use employee shift scheduling software anywhere.

Creating New Schedules

Once you've assigned shifts to your new schedule, you can view any length of time, filter it by client name, site, type of service, and tailor it to show exactly what you want to see before you assign or send the shifts out to self-schedule or shift-bid.

Shifts that have been sent out are marked with different icons that show whether they were self-scheduled or shift-bid, and whether they are still open or assigned.

Your schedules are designed the way you want.

Self Scheduling

Self-scheduling allows employees to choose their own shifts, and is easy for schedule managers.

Celayix Scheduler allows you to choose any number of shifts, and the Celayix Rules engine makes sure only qualified employees that meet all of your shift rules are notified.

Shifts are assigned immediately on a first-come, first-served basis.

Shift Bidding

Shift bidding is similar to self-scheduling, except that they are not automatically assigned.

Shift bids are sent for review by schedule managers, who make the final decision on shift assignments.

In this way, shift bids offer the flexibility of self-scheduling with the management oversight and control that may be preferred by schedule managers.

New Shift Assignment

Employees receive new shift notifications instantly on the Celayix Mobile App.

If the employee has been assigned a shift directly, they simply confirm acceptance.

If the shift is open for self-scheduling or shift-bidding, they can decide whether to pick up the shift.

Confirming Shifts

Once assigned, the employee receives a confirmation of their shift assignment, and the schedule manager's calendar updates instantly.

Autofill

The fastest way to create a schedule is using Celayix Autofill.

With Autofill and the Celayix Rules Engine, your schedule is filled automatically and with 100% accuracy.

Hundreds of shifts can be accurately and fairly scheduled in minutes.

Shift Assignment Notification

Once shifts are assigned manually or with Autofill, it is easy to notify the assigned employees. A simple click of a button and it's done.

Rapid and easy communications are key to Celayix saving you from having to call down lists, send emails, text messages, and hours of wasted effort each month.

Customizable Views

You'll be able to customize your schedule view to suit your needs. Any time period, location, or type of service.

You'll see which shifts are assigned and which remain open. You'll see which shifts are out for bid and which have been accepted. You'll also be able to spot any problems such as shift assignments that violate any of your rules.

Manual Shift Assignment

You can also view shift assignments by employee.

If you wish to assign shifts manually, simply drag-and-drop the unassigned shifts to the available employee spaces. You'll be alerted to any manual assignments that violate rules monitored by the Celayix rules engine.

Employee Mobile Scheduling

The Celayix Mobile App shows employees all of their scheduled shifts. Employees will receive reminders before every shift to reduce late check-ins and no-shows.

Employees can specify their availability so that managers will never accidentally schedule an employee when they are not available.

Find Replacement

Last minute schedule changes and replacing shift assignments due to illness or absence are no problem.

Celayix' Find Replacement feature can instantly find you replacements that are 100% qualified and available to fill the slot.

Unexpected events no longer have to be frustrating and time-consuming to fill.

AI Best Fit Recommendations

Celayix uses a state-of-the-art Machine Learning platform to understand how your past schedules work best.

With every new schedule, the Celayix AI can recommend changes to your schedule to improve your future performance.

Celayix AI is like having your own scheduling expert 24/7 365 days a year.

Labour Forecasting

Celayix Labor Forecasting enables you to set rules on labor demand.

You'll always know how many people you need to fill your scheduling demand.

Billing Report

Celayix provides a range of ready-to-use reports, including Billing and Payroll Reports.

You'll be able to quickly see how much revenue is coming in, and how much is going out. Celayix Time & Attendance will make sure your billing and payroll reports are 100% accurate.