Author: Gurpreet Banwait
Anyone that has come into the office, loaded up their computer and seen the “blue screen of death” knows that it’s going to be a long day. The first thing you attempt is to restart your computer. If that works, you are ecstatic but wary that it could happen again. At this point, you start removing your key files while also emailing your IT support team. You also tell yourself that never again will you save your key files to the local hard drive on your machine, promising that it’s time to sign up for any number of cloud based file hosting sites, OneDrive or Dropbox to name just two.
What you won’t be able to copy over is the key programs that you are using to run your office. To reduce the pain of hardware failures and losing your installed programs, what can you do? The answer to that question is to find programs that are offered in the cloud. Here are the advantages when moving to software products hosted in the cloud:
1) Disaster Recovery
Although most organizations should be preparing for the worse case, most people don’t. By moving your critical applications and data to the cloud, you are handing off that risk to your vendor. They will ensure that the data is backed up and available in the case where something goes wrong.
2) Work from Anywhere
Another advantage is the flexibility provided with a cloud based solution. You can now open up a browser connected to the internet and access your application – anytime, anywhere. In addition, as your business grows, you don’t have to worry about managing software installs as solutions in the cloud are typically sold on a named user license basis.
3) Capital Expenditure
Cloud computing will reduce the amount of hardware that you need to buy and manage as applications will no longer need to be installed locally or on a shared server.
4) Lost Hardware
By moving to the cloud, you also reduce the risk from lost hardware. Although you may not be able to prevent lost or stolen laptops and other devices, at least sensitive data will not be stored on it. If the laptop is lost, it can be replaced. In the meantime, the employee does not have any downtime as they can continue to work from any machine with access to the internet.
Any one of the above benefits should be enough to convince you to investigate a move to a cloud based software solution including employee scheduling. Given that all four will affect your company at one time or another makes the decision even easier.